57th ASEEES ANNUAL Convention
Call for Proposals
Call for Proposals for the 57th ASEEES Annual Convention
Washington Hilton – November 20-23, 2025
Virtual Convention – October 23-24, 2025
ASEEES invites proposals for panels, roundtables, book discussion roundtables, lightning rounds, individual papers (virtual only), film screenings (in-person only), affiliate group meetings, and ancillary events for the 2025 Annual Convention. In 2025, ASEEES is again offering a small virtual convention followed by the main in-person convention.
The 2025 theme is Memory. The 2025 Annual Convention will also offer a Spotlight on Central Asian Studies. We encourage proposals on both topics in all disciplines.
2025 Convention Proposal Deadlines
March 1: All 2025 Convention panel/roundtable/book discussion roundtable/lightning round/individual paper proposals
April 1: Film submissions and Affiliate Group meeting room requests
September 1: Ancillary event space requests
Types of Submissions
For detailed descriptions and requirements for each submission type, please refer to Rules and Guidelines for Convention Participation.
- Panel
- Roundtable
- Book Discussion Roundtable
- Lightning Round
- Individual Paper (for virtual convention only)
- Film Screening (for in-person convention only)
- Affiliate Group Meeting Request
- Ancillary Event Space Request
Refer to the Session Categories when making your submission.
How to Submit a Proposal
Before submitting your proposal, please read the Rules and Guidelines for Convention Participation and the Convention Proposal FAQs. Be sure to gather all required information before starting your proposal, as you cannot save an incomplete proposal online.
Step-by-step instructions for submitting a proposal are also available in PDF form.
IMPORTANT: Session organizers must have the express permission of participants to add them to the session.
New in 2025!
Spotlight on Central Asian Studies: Those submitting proposals in Central Asian studies should check the checkbox in the submission platform.
Book Discussion Roundtables: Book Discussion Roundtables are now a separate submission type!
A book discussion roundtable is a discussion of a book of importance to the field published by no later than August 31 of the convention year. At least one (1) roundtable speaker must be someone who is not an author, editor, or contributor.
Two + 1 Virtual Sessions: To foster robust participation in the virtual convention, those participating in two (2) in-person sessions may also participate in one (1) virtual session. The one (1) paper limit across both in-person and virtual format applies.
Membership
Session organizers must be current ASEEES members in order to submit a proposal. Notify the participants in your session that, while they do not need to become members at this time, they must become members after receiving acceptance notifications in the spring.
Member Profiles
Make sure all session participants have a profile in the ASEEES member site. Ask all session participants for their exact last name as they appear in the member site so that you can search for them in the online submission platform. Participants do not need to pay member dues to create a profile.
Because ASEEES moved to a new member site in 2023, those who have participated in past conventions but have never been an ASEEES member must create a new profile in the Member Site at least 24 hours before session organizers submit the proposal. This is essential for the data to sync between the member site and the submission platform. Do not wait until just before the submission deadline.
Professional Biographies
Ask all session participants to enter a brief professional biography in the ASEEES member site. This information will be used in the review process. If they have a profile in the member site but are having difficulty entering their professional biography, they can use this form to provide the brief bio and the ASEEES staff will enter it for them.
In-Person or Virtual
All session participants must agree to participate either in-person or virtually. Session organizers will be asked to indicate whether a session will be for the virtual convention in October or the in-person convention in November in the proposal submission platform. NO hybrid or virtual sessions will be allowed at the in-person convention.
ASEEES accepts individual paper submissions for the virtual convention only.
Session CategorIES
Review the Session Categories before you submit your proposal. Session categories are used strictly for scheduling purposes and have no bearing on the proposal’s acceptance.
Special Requests
Ask all session participants if they have specific accessibility needs for the session. Session organizers can enter these in the Special Requests field in the submission platform.
ASEEES will do our best to accommodate those with specific accessibility needs or scheduling requests due to religious observance or on-site childcare needs. Please provide a detailed request if you or a session participant requires such accommodations. We discourage personal requests such as those related to travel schedules.
Submitting a panel?
If submitting a panel proposal, gather a title (<20 words) and a short abstract (<250 words) for each panel paper.
Submitting a themed series of sessions?
If you are submitting a series of sessions on a related theme, you may submit a maximum of 4 sessions. No exceptions. See the rules for more information.
Sessions in a themed series should have the same title, followed by a Roman numeral. Subtitles are optional. Example: “Soviet Film I: Stalinist Cinema,” “Soviet Film II: Thaw Cinema,” “Soviet Film III: Stagnation Cinema.”
When ready, go to the Online Submission Portal and log in using the same username and password as you use for the ASEEES Member Site.
Submission by Email
While online submission of proposals is strongly encouraged, we do accept proposals for the following proposal types as email attachments. Complete the appropriate forms below and send as e-mail attachments to aseees.proposal@pitt.edu:
All other proposals and requests must be submitted online.
Notification
Acceptance notifications for both individual paper submissions and panel/roundtable submissions will go out by the end of April. The notification will not include the program schedule at that time. Upon notification of acceptance, participants are expected to become members of ASEEES. Please see the membership requirement rules.
Contact
If you have any questions or experience technical issues, contact us.