Convention Travel Grant FAQs

Please see the grant webpages for full eligibility details.

Eligible expenses include (but are not limited to) registration fees, local lodging, airfare/transportation, meals, taxis, and baggage costs.

Without exception, all travel grants are disbursed after the Annual Convention.  Failure to attend the Annual Convention and present your paper will result in the forfeiture of the grant. 

ASEEES will pay all travel grant recipients electronically through Bill.com if you have a bank account in the US and Convera (formerly Western Union) if you do not have a bank account in the US. Grant recipients will receive an email from ASEEES Financial Administrator with details about enrolling in these electronic payment systems in September or October.

Enrollment Instructions for Bill.com (US bank accounts)

Enrollment Instructions for Convera (non-US bank accounts)

Once you have received the enrollment email from ASEEES, you can start submitting expenses as soon as you have receipts for eligible expenses (i.e. you do not need to wait until after the Annual Convention). Please send the completed expense form (attached to the enrollment email) along with supporting documentation (i.e. receipts for hotel, train tickets, airflight, taxi, food, etc.) to [email protected]. To ensure swift payment, send the expense form and documentation prior to the convention (all payments will be processed after the convention).   

If you do not receive an enrollment invitation, please make sure to check your spam folder.  If you do not see it there, please contact [email protected].

To forfeit the grant, please write to [email protected].