Tuesday, May 02, 2023

2023 ASEEES Convention Notification Information

Notifications for the 2023 ASEEES Annual Convention proposals were sent out on Tuesday, May 2. If you are a submitter and did not receive an email, please check your spam folder.

Please find below important information for the participants. 

The Virtual Convention will take place on October 19-20, 2023.
The In-Person Convention will take place at Marriott Philadelphia Downtown on November 30 – December 3, 2023.  

Important: Based on your participation selection in your proposal, your panel/roundtable will be scheduled for the virtual or the in-person convention. In-person sessions must include all participants. Hybrid (“beaming-in”) participation is not available during the in-person convention. 

To make changes or corrections to your session (titles, descriptions, etc.), please complete this Session Change Request Form.  Questions pertaining to session changes that aren’t covered in the form can be addressed to:

ASEEES MEMBERSHIP: Please note that all participants on panels, roundtables, and lightning rounds who are scholars and specialists of Russian, East European, and Eurasian studies in any discipline in the US or abroad MUST be current members of ASEEES by May 15. Scholars and specialists outside the field do not need to be members but must complete this exemption request form. Please join or renew your membership today, if you have not already done so. Complete membership rules can be found here

CONVENTION REGISTRATION: Convention registration is now open – Register HERE. All participants, without exception, must pre-register and pay the appropriate registration fee. Register by August 11 to receive discounted registration rates. The registration options are: Virtual Only or In-Person+Virtual. In-Person registration includes access to the virtual convention on October 19 & 20. If you are able, please consider donating to the Convention Registration Fund so that we can offer registration waivers to those who cannot afford it.

If you need assistance with membership renewal or convention registration, please complete the Membership and Registration Help Form.

HOTEL RESERVATION: Please make your hotel reservation at Marriott Philadelphia Downtown. Discounted Convention room rates of $219 + taxes have been negotiated for ASEEES.  Hotel information can be found HERE

STUDENT ROOMS: A limited number of hotel rooms will be available at a discounted rate of $99/per night plus taxes. These rooms are available to current graduate students who have been accepted into the Convention program. Proof of student ID is required. The discount code will be sent to the first 50 submitters. Rooms must be reserved by August 2, 2023.  If discounted rooms remain after that date, those on the waitlist will be notified. To request the code for a discounted room, complete this form: 2023 ASEEES Convention – Discounted Student Room Request.

ROOM SHARE OPPORTUNITIES: If you are looking for a roommate to share accommodations and cost at the ASEEES Annual Convention, complete the room share form and view the list of attendees who are looking for a roommate. While ASEEES provides this roommate board as a service to Annual Convention attendees, it is attendees’ own responsibility to contact and make appropriate arrangements with potential roommates. ASEEES assumes no responsibility or liability for these arrangements.

TRAVEL GRANTS: ASEEES is delighted to offer four travel grant programs for the convention. The deadline for the Graduate Student Travel Grant, the Regional Scholar Travel Grant, and the Convention Opportunity Travel Grant is May 22. The deadline for the Diversity and Inclusion Travel Grant is August 31. More information can be found HERE

INVITATION/VISA LETTER: If you require an invitation letter for visa or for your institution, please complete this form by no later than September 15.

OPPORTUNITIES TO SPONSOR/EXHIBIT/ADVERTISE: ASEEES offers opportunities for institutions and organizations to sponsor the convention, feature an exhibit booth, and advertize in the convention program and website. More information can be found HERE. The current list of sponsors can be found HERE.

CODE OF CONDUCT: We expect all participants to read, understand, and abide by our Code of Conduct, which states: “The ASEEES Annual Convention is convened for the purposes of professional development and scholarly and educational interchange in the spirit of free inquiry and free expression. Speakers are asked to frame discussions as openly and inclusively as possible and to be aware of how language or images may be perceived by others.”

More information on the Convention can be found HEREWe will post the preliminary schedule of the program in early June. 

We also have a Facebook group: Facebook Group. The Convention Twitter hashtag is: #aseees23.

We look forward to an exciting and productive ASEEES2023, as we celebrate the 75th anniversary of the Association!

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