Exhibitor Instructions

The initial email campaign inviting exhibitors to log into the event portal will be sent from ExhibitorAssistance@alliance-exposition.com. The sender name will be Alliance Nationwide Exposition.

If you are an existing customer with Alliance OnLine from prior events, you will be prompted to log in using your existing credentials. This is your email address and the password created in the past to access the AOL site. If you do not recall your password, there is a reset button on the login page.

If you are new to Alliance OnLine, the email campaign will intuitively prompt you to create a password prior to linking you to the event portal.

Alliance Exhibitor Services
Phone: 888.528.2011

Should you not be able to locate your email invitation from Alliance, we are happy to assist. Please confirm the following first.

  • Check your Spam/Junk folder. Individual security software settings and/or company firewalls sometimes prevent the email from reaching the recipient’s email until manually allowed.

  • Ensure that you are the primary contact for your organization as registered with show management.

  • Though not required, exhibitors may find it helpful to add the Exhibitor Services email above to their safe senders list in advance.

Thursday, November 30 – 9:00 AM – 3:00 PM (Badge pickup: 9:00 AM – 5:00 PM)

All exhibit materials must be removed from the exhibit hall by 3:00pm on Sunday, December 3, 2023.

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments. 

Shipments can be accepted starting on October 31, 2023.
All shipments must be received at the warehouse by ­­­­November 22, 2023.

Exhibiting Company Name/Booth #
ASEEES 2023 Convention
c/o Alliance Exposition / ABF / ArcBest Freight
4000 Richmond St
Philadelphia, PA 19137

Warehouse receiving hours are Monday – Friday, 8:00am – 4:00pm (local time).

Exhibiting Company Name/Booth #
ASEEES 2023 Convention
c/o Alliance Exposition
Philadelphia Marriott Downtown
Franklin Hall B
1201 Market St
Philadelphia, PA 19107

Outbound shipments not consigned to ABF / ArcBest Freight, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 1:00pm and 3:00pm on Sunday, December 3, 2023 only. Carrier check-in deadline is 2:00pm on Sunday, December 3, 2023.

Exhibitors may not schedule or host private functions, cocktail parties, special events or other hospitality functions at their booth without the consent of the Convention Manager, Margaret Manges, aseees.convention@pitt.edu.

A limited number of meeting rooms are available in the evening free of charge should you like to host a more formal gathering. Please contact the Convention Manager for more details.

Food Distribution

Due to peanut and other food allergies, if you plan to distribute candy and other food items from your booth, please have a listing of the ingredients available in English.

Wi-Fi will be available in the Exhibit Hall on a limited basis. Excessive use of the Wi-Fi will significantly slow the speed at which other attendees can access the web. Please do not stream videos or other on line activities that require unlimited data. We reserve the right to restrict access to those who violate this request.

Electricity is not a free service to ASEEES therefore, we cannot offer that to our exhibitors for free. If you require electricity at your booth, please order your electrical needs from Alliance Exhibitor Services.

ASEEES will provide security during set up and breakdown hours, as well as overnight when the exhibit hall is closed. The Exhibit Hall is locked after exhibit hours.

Contact Margaret Manges, Convention Manager – aseees.convention@pitt.edu