Exhibitor Instructions

GENERAL INSTRUCTIONS FOR ASEEES 2026 CHICAGO, IL EXHIBITORS

SOLICITATION WARNING – Please be aware of the following.

ASEEES does not outsource with any hotel other than Palmer House Hilton, Chicago, IL. If a hotel or outside operation contacts you regarding other hotel options, they are not authorized by us.

ASEEES only contracts with Alliance Nationwide Exposition (details below) and CoreApps. These are the only two companies that should contact you about exhibiting at the convention

ASEEES does not sell our attendee list. Anyone contacting you about our lists is fraudulant.

If you receive a fraudulent email or question the authenticity of an email, please contact Margaret Manges at [email protected].

EXHIBIT HALL DECORATORS – ALLIANCE NATIONWIDE EXPOSITION

The initial email campaign inviting exhibitors to log into the event portal will be sent from [email protected]. The sender name will be Alliance Nationwide Exposition.

If you are an existing customer with Alliance OnLine from prior events, you will be prompted to log in using your existing credentials. This is your email address and the password created in the past to access the AOL site. If you do not recall your password, there is a reset button on the login page.

If you are new to Alliance OnLine, the email campaign will intuitively prompt you to create a password prior to linking you to the event portal.

Exhibit Hall Decorators – CONTACT Information

Alliance Exhibitor Services
[email protected]
Phone: 888.528.2011

TROUBLESHOOTING

Should you not be able to locate your email invitation from Alliance, we are happy to assist. Please confirm the following first.

  • Check your Spam/Junk folder. Individual security software settings and/or company firewalls sometimes prevent the email from reaching the recipient’s email until manually allowed.

  • Ensure that you are the primary contact for your organization as registered with show management.

  • Though not required, exhibitors may find it helpful to add the Exhibitor Services email above to their safe senders list in advance.

EXHIBIT HALL SET-UP (HOURS ARE SUBJECT TO CHANGE)

Thursday, November 12 – 9:00 am – 4:00 pm (tentative)

While exhibitors will not be able to set up on Wednesday, On-site registration and badge pickup will be open on Wednesday from 3:00 – 5:00 pm.

EXHIBIT HALL BREAKDOWN

Sunday, November 15 from 1:00 – 3:00 pm

SHIPPING AND SHOW MANAGEMENT INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments. 

Shipments can be accepted starting on TBD.
All shipments must be received at the warehouse by ­­­­TBD.

Exhibiting Company Name/Booth #
2026 ASEEES Annual Convention
Shipping address will be provided when you are contacted by Alliance Nationwide Exposition

Warehouse receiving hours are Monday – Friday, 8:30am – 3:00pm (local time).

UPS

There is a UPS Store located inside the Palmer House Hilton on the S. Wabash Avenue side of the building.

FEDEX

FedEx is located across the street from the Palmer House Hilton at 55 E Monroe St, Chicago, IL 60603.

This FedEx is closed on Saturday and Sunday.

PRIVATE FUNCTIONS

Exhibitors may not schedule or host private functions, cocktail parties, special events or other hospitality functions at their booth without the consent of the Convention Manager, Margaret Manges, [email protected].

A limited number of meeting rooms are available in the evening free of charge should you like to host a more formal gathering. Please contact the Convention Manager for more details.

FOOD DISTRIBUTION

Due to peanut and other food allergies, if you plan to distribute candy and other food items from your booth, please have a listing of the ingredients available in English.

AUDIO-VISUAL

Wi-Fi will be available in the Exhibit Hall on a limited basis. Excessive use of the Wi-Fi will significantly slow the speed at which other attendees can access the web. Please do not stream videos or other on line activities that require unlimited data. We reserve the right to restrict access to those who violate this request.

ELECTRICITY

Electricity is not a free service to ASEEES therefore, we cannot offer that to our exhibitors for free. If you require electricity at your booth, please order your electrical needs from Alliance Exhibitor Services.

SECURITY

ASEEES will provide security during set up and breakdown hours, as well as overnight when the exhibit hall is closed. The Exhibit Hall is locked after exhibit hours.

ADDITIONAL QUESTIONS

Contact Margaret Manges, Convention Manager – [email protected].