ASEEES News

Monday, June 10, 2024

ASEEES Convention Preliminary Schedule Announcement Sent

On June 4, ASEEES sent out an announcement containing the preliminary schedules for the 2024 Annual Convention with the following information.

We are pleased to announce that the preliminary schedules for the 2024 ASEEES Annual Convention, Virtual (October 17 – 18, EDT) and In-Person (November 21 – 24, EST), are now available. 

Go to the online program to see the searchable schedule. You can find your session by clicking on “View the Online Program” and entering your name or your session title in the search box. You can also view the complete in-person convention schedule grid under “In-Person Program Calendar” in the left navigation bar. 

A PDF version of the preliminary program will be available on the convention website in a few weeks.  

CHANGE REQUESTS 

Given the overwhelming number of submissions this year, we will be utilizing every meeting room in the hotel, ranging in capacity from 15 to 600 seats. Please DO NOT ask us to move your session. The Program Chair and the Program Committee have spent numerous days trying to avoid thematic conflicts. The virtual convention schedule has been created with a focus on time zone considerations for all participants. This may cause unavoidable thematic overlap. For the in-person convention, room assignments are subject to change; final meeting room assignments will be published in the print program in the fall. We could not and cannot accommodate personal scheduling requests.

To request a change to your session, complete this Session Change Request Form. The deadline to submit session change requests is September 10.   

MEMBERSHIP RULES & EXCEPTIONS 

All participants who are Slavic, East European, and Eurasian Studies specialists in the US or abroad must be current ASEEES members to participate in the convention. If you are not currently a member or have not renewed your membership for 2024, you must do so immediately.  

Scholars and professionals outside the field of Slavic, East European, and Eurasian Studies may request an exemption from the membership requirement by completing this form. Please note that to be outside of the field means that a presenter’s professional work does not focus on the SEEES region, the presenter has not participated in other SEEES-related conferences and will serve as a guest to give an external scholarly perspective outside of the SEEES sphere. 

REGISTRATION 

WITHOUT EXCEPTION, ALL PARTICIPANTS must pre-register and pay the registration fee. This is in addition to membership dues. The relevant information can be found here. The early-bird registration deadline is August 9.  Registration rates will increase after that date.  

Ukrainian Registration Waivers: Due to the ongoing war in Ukraine we recognize the challenge some of our scholars face in purchasing membership or convention registration. This year, convention participants residing in Ukraine or displaced outside of Ukraine because of Russia’s war on Ukraine may complete this request form to request membership and/or a convention registration waiver. 

Session organizers: If you are the session organizer as well as a participant in the session, you must be entered into the system for both roles and must register. Organizers not participating in the convention are not listed in the program and do not need to register. To request an edit to your session participation, please submit the change in the Session Change Request form

HOTEL 

We encourage you to book your hotel room at the Boston Marriott Copley Place as soon as possible. The block cutoff date for special rooming rates is Monday, October 28, 2024. Room cancellations can be made up to 72 hours (about 3 days) prior to check-in.  A link and telephone number for reservations are available on the Hotel & Travel page of our website.

Student rooms are sold out.  Consider sharing a room by adding your name to the Roomshare Locator form.

Boston! There is so much to enjoy. Meet Boston ahead of your visit.

INVITATION & VISA LETTERS 

To request an official invitation letter or letter to pursue a visa, complete this Letter Request Form no later than September 15. We require up to ten business days to complete and return a letter to you.

A-V EQUIPMENT 

For the in-person convention, ASEEES will provide an LCD package (screen/projector/cable) or TV monitor/cable set-up in each meeting room for panels and roundtables. No other audio-visual equipment is provided. You are required to bring your own laptop and a dongle to connect to HDMI (especially if you have a Mac) to give your presentation.  

For more information, see the A/V Equipment Policy. There will be a practice room set up in the hotel. We recommend you test your laptop for compatibility with the projector in the practice room before your presentation. 

Important: ASEEES does not have the necessary staffing to support hybrid sessions. Hybrid sessions (“beaming in” a participant) will not be accommodated in Boston. 

VIRTUAL SESSIONS 

 Sessions at the virtual convention will be provided with an embedded Zoom link 15 minutes before the session starts. You will not need to, nor be permitted to, provide your own Zoom link for a virtual session, nor can you share the link to your session. Virtual sessions can only be accessed by registered participants.  See the ASEEES policy for recording and social media.

MEETINGS AND RECEPTIONS 

We are still accepting and scheduling ancillary events in the evening. Click HERE  to submit a reception or meeting room request. The deadline for submissions is August 17. 

SPONSORS 

PLATINUM SPONSORS: University of Michigan, Weiser Center for Europe and Eurasia and Cambridge University Press|GOLD SPONSORS: Harvard University, Ukrainian Research Institute East View Information Services; University of Texas at Austin, Center for Russian, East European and Eurasian Studies; Natasha Kozmenko Booksellers / NKBOOKS Services Inc.|SILVER SPONSORS: Harvard University, Davis Center for Russian and Eurasian Studies and Indiana University, Robert F. Byrnes Russian and East European Institute|BRONZE SPONSORS: University of California Press; Ohio State University, Center for Slavic, East European and Eurasian Studies and University of Kansas, Center for Russian, East European and Eurasian Studies|FILM SCREENING SPONSOR: Arizona State University, Melikian Center: Russian, Eurasian and East European Studies|FRIENDS OF ASEEES: University of Wisconsin-Madison, Center for Russia, East Europe, and Central Asia

For complete information on sponsorship, advertising and exhibiting opportunities, click here. 

CONVENTION GRANTS

ASEEES is delighted to offer travel grants as well as childcare grants for the convention. The deadline for the Diversity and Inclusion Travel Grant is August 31. The deadline for the Childcare Grant is September 1. More information can be found HERE.

POLICIES & GUIDELINES

Please note the revised ASEEES Privacy Policy and review the ASEEES Code of Conduct. For accessibility information and inclusivity guidelines, go HERE.

SOCIAL MEDIA 

We have a Facebook group to facilitate discussion amongst convention attendees about sessions, announcements, and other matters. Please share photos and moments here during the convention.  

For those using Twitter, the hashtag for the 2024 Convention is #ASEEES24

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