Convention Childcare Grant Program

ASEEES offers grants of up to $250 to assist members who have childcare costs during the annual convention. The grants are intended to help offset the cost of childcare, enabling attendees with dependent children to participate in the annual convention.

Eligibility and Terms

All regular or student ASEEES members who are listed as participants in the convention program are eligible to apply for the grant. In the event that the number of requests for grants exceeds the funding available, priority will be given to applicants who are graduate students, early career scholars, and contingent faculty.

Grant recipients must be regular or student ASEEES members, listed in the convention program as participants, and must register for the annual convention.

  • Only one parent of a child or children may apply for a grant.
  • Allowable expenses include babysitters (in the convention city or in the member’s home location) and airfare/hotel/travel costs for a caregiver to accompany the child to the annual convention location.
  • Not eligible for reimbursement are meals, onsite transportation, and tickets to museums and other attractions, as well as childcare expenses (nanny, babysitter, after-school care) not related to attendance at the convention.
  • Childcare grant cannot be used to fund travel or other expenses related to the attendee’s participation in the convention (including registration or other expenses the attendee would already be incurring by attending the convention).
  • Funds cannot be used for travel expenses for the child or children.

After the annual convention, each recipient will complete and submit a reimbursement form (distributed with the grant notification email) to the ASEEES office via e-mail. The form will require a description of how the funds were spent, but no receipts will be requested.

Eligible expenses can be reimbursed up to the maximum amount of the grant. Additional expenses must be borne by the individual recipient. No funds can be distributed prior to the conclusion of the annual convention, and no funds are distributed on site at the convention.  ASEEES reserves the right to deny reimbursement to applicants who misrepresent their funding needs.

Application Deadline

The application deadline is September 1. Notifications will be sent out by no later than October 1.

ASEEES does not offer organized childcare onsite.

A nursing room is provided at the convention hotel.

If the convention hotel offers a list of recommended childcare providers, ASEEES will provide the list upon request.

ASEEES offers a discussion board on the ASEEES member site for attendees who are looking to share/find childcare providers. You do not need to be a grant applicant or recipient to participate in the online forum, but must be a convention participant.

 We thank the AHA for allowing us use its program as the model.

More ASEEES Convention Grants

See more Convention Grants
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