Apply for ASEEES Job - Convention/Program Coordinator

Publishing Date: 
Friday, September 18, 2015

The Association for Slavic, East European, and Eurasian Studies seeks a 75% FTE Convention/Program Coordinator who will, under the direction of the Executive Director, manage and coordinate all aspects of the ASEEES Annual Convention and any other related events/programs, as assigned. Duties of the Coordinator include: coordinating the event site selection and contract negotiation; coordinating all event-related vendor selection and contract negotiation; managing exhibits, advertising, and sponsorship opportunities; managing all aspects of on-site event execution; working with the convention program committee members and chair to set up the convention program. The Coordinator is also responsible for: budget monitoring and reporting; drafting planning documents, reports and correspondence; convention website, event app, database maintenance; correspondence with event participants; event promotion via listserv and social media.  The Coordinator may be assigned other tasks, as needed. This position is currently funded at 75% effort, but there is a possibility of the position becoming 100% effort in the future.


Required: Minimum B.A. and at least two years of relevant experience, preferably planning large meetings or conferences in a nonprofit or academic environment; proficiency with MS Office, including advanced proficiency in Word and Excel; near native fluency in English (both oral and written); outstanding organizational, communication, and customer service skills; ease with technology, including databases; demonstrated ability to analyze and interpret basic data and make independent decisions, judgments, and recommendations; demonstrated ability to negotiate and review contracts; ability to work both independently and as part of a team; ability to respond to changing environment, juggle multiple projects, and meet deadlines; ability to travel within and outside the United States; ability to maintain a positive and diplomatic composure, especially under pressure; ability to carry some supply boxes and stand for long periods of time during the event; ability to work in open, shared office space; open to flexible schedule. 

Desired: Experience with association management software, conference management software, CMS website maintenance, Adobe Acrobat; mobile event apps, and social media; interest in Slavic, East European and Eurasian studies; knowledge of an East European or Eurasian language.

Position Start Date: January 2, 2016

University of Pittsburgh Benefits:

The Convention/Program Coordinator will be considered a University of Pittsburgh employee and must work from the ASEEES office located at the University.  The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including: Education benefits and a retirement plan with employer match; Group medical insurance, life insurance, and optional vision and dental insurance; Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit); Time off benefits including vacation, sick and personal time. For more information regarding the University’s benefits package, please visit

Application Deadline: We will begin reviewing applications after October 5.

Apply Online via PittSource